top of page

            Wisconsin Built, a manufacturer of custom casework and restaurant/retail store fixtures has an opening in our Accounting Department.   

​​​

The Accounts Payable Specialist is responsible for ensuring the accurate and timely processing of vendor invoices, payments, and reconciliations. The AP specialist will work closely with cross-functional teams to resolve issues and contribute to the efficiency and accuracy of the accounting team. This role is ideal for someone with knowledge of accounts payable processes, who has good communication skills, is detail-oriented and has a process improvement mind-set.

​     

Duties and Responsibilities

​​

  • Invoice and Payment Processing

  • Process high-volume vendor invoices, (1,2 & 3 way match), internal payment requests and employee reimbursements in an accurate and timely manner.  Volume is approximately 1,000 / month (50 / day)

  • Payments:  Process weekly vendor payments via ACH, Check or Wire, ensuring available discounts are taken. Load data into Positive Pay and manage exceptions to prevent fraud.

  • Vendor Management

  • Account Maintenance:  Manage new vendor account setups and/or updates to ensure timeliness, accuracy, and compliance with fraud prevention. Obtain relevant information from vendors throughout the year to support the year-end 1099 process.

  • Relationship Management: Develop and maintain strong relationships with internal stakeholders and key vendors to ensure accounts remain current, address payment issues, and ensure compliance with terms.

  • Month-end, Reporting & Analysis

  • Support month-end closing duties of AP, including account reconciliations and accruals, as needed

  • Prepare monthly aging reports and various accounts payable metrics, such as DPO, ACH conversions, etc.

  • Process Management

  • Maintain Standard Operating Procedure (SOP) and Internal Control documents

  • Identify process bottlenecks and recommend improvements to enhance efficiency, controls, and automation.

  • Other Responsibilities:

  • Office support including answering phones, directing visitors, and distributing mail

  • Back-up for A/R Specialist

  • 1099 Reporting: Assist with 1099 reporting at year-end.

  • Support external audits by preparing requested documentation.

  • Ensure compliance with internal controls and company policies

​​

Experience / Qualifications

​​​

  • Associate degree in Accounting, Finance or related field

  • 3+ years experience in accounts receivable, accounts payable or general accounting.

  • High attention to detail and accuracy in financial record-keeping.

  • Strong organizational skills and ability to prioritize tasks in a fast-paced environment.

  • Excellent problem-solving skills with the ability to troubleshoot and resolve complex AP issues.

  • Proficiency in accounting software (ERP) and MS Office (Excel, Word, Outlook).

  • Excellent communication and interpersonal skills.

  • Experience with AP automation tools preferred, but not required

  • Demonstrate consistent and reliable work performance and attendance

 

Work Environment

This job operates in an office environment however is close to the manufacturing environment. 

 

Position Type/Expected Hours of Work

This is a full-time position, and hours of work and days are Monday through Thursday, 7:00 – 4:30 and 8:00 – Noon on Friday.  Occasional Overtime may be necessary.

Email Resumes To HR@WISCONSIN-BUILT.COM

bottom of page